Initially, expired and unwanted documents could simply be rolled up and discarded into some garbage bin. Today, the story is a bit different. Garbage bins are no longer safe. Thieves and other bad guys are always on the lookout to take advantage of that. Lots of other bad things can happen to you if they land on those confidential or sensitive documents. Worth noting is that this has affected many businesses.
Documents are a significant part of any business and through the use of paper shredders, much of the aforementioned can be avoided. But that’s not all. Here are 10 more reasons why your business must have a paper shredder.
Safety – Some documents may hold big secrets about your business. As you plan to dispose some of them, how do you avoid chances of your company’s reputation being damaged? Or not compromising your confidentiality? You know all too well how this can affect your business. But the solution is simple- use a paper shredder.
Occupies less space – A paper shredder doesn’t occupy a lot of space. It can simply be placed on a table, with all the files and folders alongside it and still do the task without you finding the need to have extra space for the task.
Protect your customers and employees – If information about your customers or employees falls into the wrong hands, it can cause problems in future. Thus, to avoid such happening to any of them, use a paper shredder to destroy that sensitive information.
Storage – Storing is known to take up a lot of space. Worse, you may even realize that you don’t have any intention to make further references to the stored documents. At this point, the best you can do with such documents is get rid of them using a paper shredder. Other document destruction methods might be good, but not as excellent as paper shredding.
Affordability – compared to other means of document destruction, paper shredders are extremely affordable. In fact, it’s just a simple machine that costs less yet does an amazing job.
Efficiency – When you have hundreds of files and folders to get rid of in a short span of time, this should be your preferred Item of use. It has the capacity to perform huge tasks, like the aforementioned, really quickly, without making you feel tired.
No evidence left – This machine will tear down those pieces of documents into confetti sized shreds and you’ll have no trace or evidence of that sensitive or confidential information.
Environmentally friendly – After shredding the documents into pieces, they can as well be recycled and made into other paper-based Items. It’s thus a green way of eliminating those unwanted or expired documents.
Saves money – How do you avoid such instances as someone else applying for a credit card using your information and later on costing you some fortune, something you never intended to have in the first place. A paper shredder costs a lot less now than the price you’ll pay should such an event happen.
Information management – As a business, you definitely have a lot more information to take care of now. Along the way, some will have to be discarded. Although it might not be sensitive as such, it will be appropriate using a document destruction method that will ensure your data or information doesn’t land in the hands of competitors or parties you never wish come across such information. A paper shredder would, in this case, serve you right.
So, there you have it. While some of the reasons may come off as obvious, such a simple action as paper shredding could save you a lot more than you can imagine. Just as ignoring it can cost you a lot more than you realise. As you take note of the important parts of your business organization, ensure a paper shredder makes it to the top of the list.